Special Meeting/Workshop

1. Convene: 3:45 p.m.
2. Public Comments: None
3. Consent Agenda - Items 4 through 9
4. Amend the CM Agreement for Carver MS
   Motions:
   

   I recommend the School Board revise the project budget from $5,618,340 to $8,287,642. and approve an Amendment to the Construction Management at Risk Agreement to establish the Final Guaranteed Maximum Price (GMP) for construction in the amount of $6,653,537.20 to Horus Construction Services INC. /Greater Bay Construction Company, INC., A Joint Venture, for Carver Middle School Classroom Addition, Project No. 2041-8307 and authorize the Superintendent and Board Chairman to sign all required documents.	-	PASS
   Minutes: Construction Management @ Risk Services required for construction of a 29,807 GSF, 317 student station addition at Carver Middle School, in accordance with the Educational Specifications approved by the Board on June 7, 2006. This project is a program addition, and is intended to eliminate portable classrooms and meet the needs of existing programs of the school. Estimated Construction Budget: $4,522,764. (5-Year Capital Plan); Number of Stories: 2; Construction Type: Masonry; Gross Square Feet: 29,807; Budgeted Construction Cost per Gross Square Foot: $152; Actual Total Construction Cost per Gross Square Foot: $225; Building Cost per Gross Square Foot (Div. 3-16): $162; Student Stations: 317; Budgeted Construction Cost per Student Station: $14,267; Actual Construction Cost per Student Station (Div. 3-16): $21,152; Building Cost per Student Station: $15,255; Preconstruction Fee: $51,500.00; GMP: $6,653,537.20; Total Cost of Construction: $6,705,037.20; Building Cost (Div. 3-16): $4,835,773; and Minority Sub-consultant Participation: 27%.
   Vote Results:
   Motion: Sandra Richmond
   Second: Paulette Burdick
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Nay
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye
   Bob Kanjian	-	Aye

   
   
5. Amend the CM Agreement for Hagen Road ES
   Motions:
   

   I recommend the School Board approve an Amendment to the Construction Management at Risk Agreement to establish the Phase 1 Guaranteed Maximum Price (GMP) for construction in the amount of $1,185,000 to C.R. Klewin Southeast, Inc. for Hagen Road Elementary School Project No. 1421-8359 and authorize the Superintendent and Board Chairman to sign all required documents.	-	PASS
   Minutes: Construction Management @ Risk Services required for Phase 1 construction for site and foundation of an approximately 120,656 sq ft, 889 student station replacement school, in accordance with the Educational Specifications approved by the Board on April 19, 2006. Estimated Construction Budget: $ 19,410,113; Number of Stories: Two; Construction Type: Tilt-Wall; Gross Square Feet: 120,656; Budgeted Construction Cost per Gross Square Foot: $160; Actual Total Construction Cost per Gross Square Foot: NA; Building Cost per Gross Square Foot (Div 3-16): NA; Actual Building Cost per Gross Square foot (Div. 3-16): NA; Student Stations: 889; Budgeted Construction Cost per Student Station: $21,833; Actual Construction Cost per Student Station (Div. 3-16): NA; Preconstruction Fee: $230,922; Phase 1 GMP: $1,185,000; Total: $1,415,222; Total Cost of Construction: NA; Building Cost: NA; and Minority Sub-consultant Participation: 24%.
   Vote Results:
   Motion: Sandra Richmond
   Second: Mark Hansen
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye
   Bob Kanjian	-	Aye

   
   
6. Contract For Portable Classrooms
   Motions:
   

   I recommend the School Board award a contract for Portable Classroom Installation/Disconnection Support Services and Standpipe Installation Services to H.A. Contracting Corp., Halfacre Construction Company, and Royal Concrete Concepts, Inc. for the period April 12, 2007 through April 11, 2010 with the option to renew for two additional one-year periods.	-	PASS
   Minutes: Services to be provided include Portable Classroom Installation/Disconnection Support Services and Standpipe Installation Services. As services are required, all awarded contractors will be requested to provide a cost proposal based on the unit prices submitted in their original proposal with additional discounts applied at the option of each contractor. Four (4) firms responded to the RFP of which three (3) were short listed. The committee recommends award to all short listed firms. (1) Halfacre Construction Company (2) Royal Concrete Concepts, Inc. (3) H.A. Contracting Corp. Minority Subcontractor Participation: 15% (for each contract term).
   Vote Results:
   Motion: Sandra Richmond
   Second: Mark Hansen
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye
   Bob Kanjian	-	Aye

   
   
7. Jupiter Middle Educational Specification
   Motions:
   

   I recommend the School Board approve the Educational Specification for the addition to Jupiter Middle School.	-	0
   Minutes: The construction of the Jupiter Middle School addition is scheduled to commence SY 2007-08 and be completed by SY 2009-10 according to the FY 2007-11 Five-Year Plan. This project is required in order to eliminate old portables and reduce class size. The Educational Specification for Jupiter Middle School is consistent with the Class Size Reduction (CSR) Facility Lists and CSR generic educational specification approved by the Board on October 18, 2006. The FISH Capacity of this school design will be 1,550 and the ”Program Capacity” of this school design will be for 1,200 students grades 6-8. The use of the “Program Capacity” for the construction of the school is consistent with the Charter School District Waiver granted by the Florida Board of Education on January 21, 2003. The Educational Specification includes the addition of instructional spaces, administrative space to support the north area ESE cluster, and classrooms for Science program needs. Additionally, this project will include covered walkways to the existing modulars and the reconfiguration of existing music spaces. The classroom addition shall be designed in compliance with the School District’s Inclusion Plan. The existing facilities will be analyzed by the project architect to determine appropriate usage of the site and buildings for necessary renovations and remodeling to meet SREF size standards, ADA requirements and other code issues. The Educational Specification was reviewed and approved by the Principal. Mrs. Burdick notes that the timeline for construction in the recommendation is not congruent with the board adopted Five-Year Capital Plan.

   ---

   Motion to Postpone until after the Capital Budget Workshop.	-	PASS
   Vote Results:
   Motion: Paulette Burdick
   Second: Bob Kanjian
   Sandra Richmond	-	Nay
   Paulette Burdick	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye
   Bob Kanjian	-	Aye

   
   
8. Award of a Contract
   Motions:
   

   I recommend that the School Board approve the Award of a Contract with Computerized Facility Integration (CFI), L.L.C. to implement the District’s Tririga 9 Computer-Aided Facilities Management (CAFM) System.  The cost of the Phase 1a of services is capped at $213,000.	-	PASS
   Minutes: · Negotiations resulted in the attached Agreement to complete in two phases the implementation of the Tririga 9 suite of applications the District purchased in June 2006. · Phase 1a, Requirements, of the CFI contract plans the implementation of all elements of the software at an intermediate level. Phase 1b, Operations & Maintenance & Mobility Implementation, rolls out the Facilities Management Division’s top-priority application serving chiefly the M&PO Department and schools. · Phase 1a also produces a CFI cost proposal for the Phases 1b and 2 implementations. Phase 2 rolls out other modules of the Tririga 9 suite purchased by the District to include: Projects, Real Estate, and Facilities Management. · The agreement with CFI requires Phase 1a to be completed in 75 days, Phase 1b by 3QFY08, and Phase 2 by 2QFY09. · The CFI contract includes a stipulation to employ minority firms as sub-consultants in any of the following roles: data migration, process modeling, change management and training. · For due diligence purposes, staff conducted interviews with the following CFI clients: Fairfax County, VA; Dow Chemical; General Motors, and the California State Judiciary System. All references were positive.
   Vote Results:
   Motion: Sandra Richmond
   Second: Mark Hansen
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye
   Bob Kanjian	-	Aye

   ---

   Motion to delete the language "termination of employment with CFI" in Section 5.1.1 of the attached contract.	-	PASS
   Vote Results:
   Motion: Bob Kanjian
   Second: Paulette Burdick
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye
   Bob Kanjian	-	Aye

   
   
9. Reallocation of Capital Class Size Reduction Funds
   Motions:
   

   I recommend the School Board approve the revised encumbrance authorizations for the FY 2004, 2005, 2006 and 2007 Classroom Size Reduction funds as well as the remaining Classrooms First and K-3 Class Size Reduction funds and authorize the Superintendent and the School Board Chairman to execute all necessary documents to access State funding.	-	PASS
   Minutes: The Department of Education Requires that the School Board approves any adjustment of capital class size reduction funds. This action reallocates the monies between previously approved Class size reduction projects budgets based on awarded contracts. This action also reallocates the residual Classrooms First ($203,479.28) and K-3 Class Size Reduction ($184,985.32) monies to the CSR project at Sandpiper Shores Elem.
   Vote Results:
   Motion: Sandra Richmond
   Second: Mark Hansen
   Sandra Richmond	-	Aye
   Paulette Burdick	-	Aye
   Mark Hansen	-	Aye
   Debra Robinson	-	Aye
   Bill Graham	-	Aye
   Bob Kanjian	-	Aye

   
   
10. Adjourn: 4:30 p.m.